• Property Administrator

    Job Locations US-CA-Campbell
    Job ID
    Posted Date
    2 months ago(3/28/2018 4:25 PM)
    Customer Service/Support
    Regular Full-Time
  • Overview

    Company Overview

    SteelWave, Inc. is a leading vertically integrated real estate investment manager, owner and operator, with a comprehensive portfolio of commercial assets in the western United States.  As investors and operators with a long-standing presence in our core markets—Northern California, Southern California, Denver and Seattle—SteelWave has been providing high-quality properties to tenants and brokers, and solid returns to investors, for over four decades.  Since 1973, SteelWave has acquired and developed 379 real estate assets at a cost of $8.7B. We currently manage a 10 million SF portfolio valued in excess of $2.7B. 




    The Property Administrator (PA) will report directly to the Property Manager for Property Management in the Campbell Area.  The primary responsibilities of the position will be to assist the Property Manager in the management, maintenance and operation of a 356,000SF Commercial project located in Campbell, CA.   The property is currently occupied by 23 tenants who will require the utmost attention to maintaining the highest possible level of customer service to sustain and increase occupancy.  This is an excellent opportunity for a candidate with previous assistant property management and/or administration experience. 







    • Primary responsibility for all customer service and tenant relations, including first point of contact for tenant requests & coordinating all service calls and follow-up of same.  Management of on-site management office, including phones, office services and managing all visitors to the project
    • Primary responsibility for preparing lease abstracts, maintaining insurance certificates, A/R and A/P, monitoring vendors’ activities, and security systems and controls.    Maintenance of electronic and hard copy files.
    • Assist with the management and maintenance of 356,000square feet of office product, ensuring the income is maximized, expenses controlled, and the value of the asset is maintained by sustaining occupancy through the highest level of service to the tenants.
    • Assist with the marketing efforts of the project team members to ensure timely leasing and optimum levels of renewals of existing tenants.
    • Regularly assist in the inspection of asset to ensure the property is maintained at an optimum level, and safeguard the security and protection of all tenants and visitors.


    Bachelor degree and 2+ years of relevant work experience in commercial real estate preferred.  Must be fluent in Word and Excel.  Familiarity in accounting software programs helpful (Yardi platform currently used).  Real Estate license a plus.  The candidate must have excellent oral and written communication skills, and superior skills in tenant relations & customer service.  Other essential capabilities include commitment to meet deadlines, integrity, work ethic & leadership qualities.


    Supervisory Responsibilities:  This candidate will assist with the supervision the onsite staff such as building engineer/security /parking as well as contractors and vendors performing work on the asset. 


    Travel:   Ability to travel up to 10% of time by car within the Bay Area.  Some limited travel outside the Area by using air and ground transportation may be required.


    Physical Demands:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


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